Boost Your Productivity with These 10 AI Tools

Whether you’re looking to streamline your work processes, automate repetitive tasks, or gain valuable insights from data, these AI tools have got you covered.

Glenn Burgess

In the busy world we live in, being good at managing your time is really important for doing well in your personal life and at work. Luckily, there are some computer programs called AI that can help us with that.

In this helpful guide, we’ll talk about the 10 best AI tools you can use to be better at managing your time and tasks this year. We’ll also tell you the good and not-so-good things about each tool, and how much they cost if you want to pay for them.

Todoist: Your Own Task Helper

Keywords: AI-powered task management, Todoist, time management tool, task organizer, Todoist pricing.

Price: Free (with limitations), Todoist Premium – £2.45/month, Todoist Business – £4.09/user/month.

Todoist is a widely used task management tool that harnesses the power of AI to keep your to-do lists in order and help you manage your time better. With its AI capabilities, it suggests task priorities and deadlines to keep you on track with your daily schedule.

Pros:

Easy-to-use and user-friendly interface.
Works on multiple devices and platforms.
Utilizes AI to prioritize tasks efficiently.
Integrates seamlessly with popular apps like Google Calendar.

Cons:

Advanced features require a paid subscription.
Limited collaboration options in the free version.

Trello: See Your Tasks Clearly

Keywords: AI-enhanced task boards, Trello, project management, collaboration tool, Trello pricing.

Price: Free (with limitations), Trello Business Class – £8.17/user/month, Trello Enterprise – Custom pricing.

Trello is well-known for its visual approach to managing tasks and projects. While it’s not purely powered by AI, it does offer AI-enhanced features that help automate tasks, organize cards, and predict due dates based on your activity.

Pros:

Highly visual and can be customized to fit your needs.
Offers extensive integrations with other software tools.
AI-driven automation through Butler.
Excellent for team collaboration.

Cons:

Some advanced features are available only with a paid subscription.
Can become complex for very large projects.

Focus@Will: Boost Your Focus

Keywords: AI-enhanced productivity, Focus@Will, focus and concentration, productivity app, Focus@Will pricing.

Price: Free trial, Focus@Will – £6.12/month.

Focus@Will utilizes AI to create playlists of music and sounds specifically designed to enhance your concentration and productivity. It employs neuroscience-based algorithms to discover the most effective music for improving your focus.

Pros:

A unique approach to boosting productivity.
Personalized music selection.
Scientifically proven to be effective.
Suitable for various tasks.

Cons:

Limited features in the free version.
Music preferences may vary among users.

Clockwise: Make the Most of Your Schedule

Keywords: AI-driven calendar management, Clockwise, time optimization, scheduling tool, Clockwise pricing.

Price: Free (with limitations), Clockwise – Starts at £5.52/user/month.

Clockwise is an AI-driven calendar management tool designed to optimize your schedule, allowing you to have more focused work time. It achieves this by rescheduling meetings to create longer periods of uninterrupted work.

Pros:

Enhances work-life balance.
Uses AI for smart scheduling.
Seamlessly integrates with your calendar.
Provides analytics to track time savings.

Cons:

Advanced features are available in the paid version.
May not be suitable for all work environments.

RescueTime: Keep Track of Your Productivity

Keywords: AI-driven productivity tracker, RescueTime, time tracking, productivity analytics, RescueTime pricing.

Price: Free (with limitations), RescueTime Premium – £5.31/month.

RescueTime is a tool that helps you keep track of how you use your time on digital devices. It uses AI to analyze your habits and provides insights to help you make better decisions about managing your time.

Pros:

Offers in-depth productivity tracking.
Provides detailed reports and insights.
Includes a focus mode to block distracting websites.
Can be integrated with other apps.

Cons:

Premium features require a paid subscription.
The level of detail may be overwhelming for some users.

Timeular: Track Your Time with a Cube

Keywords: AI-enhanced time tracking, Timeular, time management gadget, time tracking tool, Timeular pricing.

Price: Free Trial, Timeular Premium – £6.13/month.

Timeular is a unique time tracking tool that is enhanced with AI capabilities and features a physical tracker cube. This cube is used to categorize your activities based on its orientation, adding a tactile element to time tracking.

Pros:

The physical tracker cube provides a hands-on experience.
Utilizes AI for accurate time tracking.
Helps you identify time-wasting activities.
Enhances time awareness.

Cons:

The physical device may not be suitable for all users.
Limited features in the free version.

Any.do: Manage Tasks with Your Own Assistant

Keywords: AI-powered task assistant, Any.do, to-do list app, voice assistant, Any.do pricing.

Price: Free (with limitations), Any.do Premium – £2.45/month, Any.do Teams – £4.09/month.

Any.do is a task management app that includes a virtual assistant powered by AI. This AI assistant can assist you in managing tasks, setting reminders, and even creating tasks using voice commands.

Pros:

AI voice assistant for hands-free task creation.
Integrates with calendars and emails.
Accessible across different platforms.
Offers collaboration features.

Cons:

Premium features require a subscription.
Voice recognition accuracy may vary.

Otter.ai: Take Notes with AI Assistance

Keywords: AI note-taking app, Otter.ai, transcription tool, meeting notes, Otter.ai pricing.

Price: Otter.ai Basic – Free, Otter.ai Pro – £8.17/month, Otter.ai Business – £16.35/month.

Otter.ai is an AI-powered note-taking app that can transcribe spoken words in real-time. It is particularly useful for recording and transcribing meetings and interviews.

Pros:

Provides accurate and real-time transcription.
Easy to search for specific content within your notes.
Integrates with Zoom and other conferencing tools.
Offers collaboration features.

Cons:

Premium plans can be costly for users with heavy usage.
Advanced features require a subscription.

Pomodone: Putting the Pomodoro Technique to Work

Keywords: AI-enhanced time management, Pomodone, Pomodoro technique, task timer, Pomodone pricing.

Price: Free trial, Pomodone – Starts at £1.77/month.

Pomodone combines AI with the well-known Pomodoro technique for time management. It helps you boost focus and productivity by breaking your work into timed intervals.

Pros:

Offers simple and effective time management.
Integrates with various task management apps.
Utilizes AI for enhanced task prioritization.
Comes with affordable pricing.

Cons:

Limited features in the free version.
May not be suitable for all work styles.

ClickUp: Your Ultimate Productivity Hub

Keywords: AI-powered project management, ClickUp, task management platform, collaboration tool, ClickUp pricing.

Price: Free (with limitations), ClickUp Unlimited – £5.72/user/month, ClickUp Business – £9.81/user/month.

ClickUp is a comprehensive productivity platform that combines task management, document sharing, and goal tracking. It includes AI features such as task prioritization and automation.

Pros:

Offers a wide range of project management capabilities.
Features a customizable interface to fit your needs.
Utilizes AI for task automation and prioritization.
Integrates seamlessly with various apps.

Cons:

There can be a learning curve for new users.
Advanced features are available with a subscription.

Our fast-paced world requires us to manage our time efficiently, and AI-powered tools have stepped up to meet this challenge. The 10 tools mentioned in this article offer different features to help you handle your time and tasks better.

While many of these tools have free versions with basic features, some of their more advanced options are only in the paid versions. The prices vary, but most are reasonably priced, making them accessible to students and professionals aiming to improve their productivity.

Using these AI-powered tools in your daily life can lead to better time management, increased productivity, and ultimately, a more balanced and effective life. The choice of which tool to use depends on your specific needs, work style, and budget. Try out a few to see which one suits you best.

As AI technology continues to advance, these tools are likely to become even more sophisticated in the future, further enhancing our ability to manage time and tasks effectively. Stay ahead of the curve by incorporating AI into your daily routine, and you’ll see your productivity soar in 2023 and beyond.